What does a wedding planner do?

May 28

You’re probably wondering what a wedding planner can help you with, and if it’s worth considering one for your big day. Planning a wedding can be an exciting and magical journey, but it can also be incredibly overwhelming and time-consuming (around 200+ hours to be exact). This is where a wedding planner comes in. As expert professionals in the world of weddings, we can handle numerous tasks and responsibilities to ensure that your wedding is nothing short of perfect, and we have access to the information that venues and vendors will not give out until you spend more time with them. If you are newly engaged and have a busy calendar ahead, wedding planners can save you hundreds of hours of emails, phone calls, reading reviews, and searching for the perfect place or the best team of vendors for you as a couple, while also keeping you on budget.

Every wedding planner is unique and they all offer slightly different variations of planning services. Let's dive into what Everlasting Events will do for you to assist in planning your dream wedding start to finish!

1. Initial Consultation: Budget and Vision Development

We begin by having an in-depth consultation with you to understand their vision, style, and preferences. They help identify key elements, such as the theme, venue, budget, and overall atmosphere you wish to create. We then customize a realistic budget spreadsheet to fit your needs, and talk through average pricing for each piece of the wedding based on your vision.

2. Finding Your Perfect Venue

Choosing the perfect venue is a monumental decision that sets the stage for the entire wedding day. Whether you envision an elegant ballroom, a charming garden, a rustic barn, or a smaller gathering at a restaurant, finding the venue that resonates with your vision is essential. During the wedding planning process, we will review photos (pull out those Pinterest boards, we want to see everything!) and chat through the must haves and the absolute no’s, and come up with a comprehensive list of the best spots to fit your needs and budget. We then attend venue visits and confirm every detail necessary to know before you make your decision. We can assist with a pro/con list, or chat through the options more in depth, and offer our professional opinions. Our goal is to help you find the venue that you just KNOW is right for you from the moment you walk in.

3. Vendor Selection

Once the venue is decided, one of the most crucial tasks of a wedding planner is assisting in selecting reliable vendors. We have a wide network of trusted professionals in the wedding industry, including florists, photographers, caterers, DJs, and more. Everlasting Events will help narrow down options, schedule meetings, review contracts, and ensure that each vendor aligns perfectly with your needs and budget.

3. Budget Management

Weddings can be costly, and it's easy to go over budget without proper guidance. We will work closely with you to create a comprehensive budget, allocate funds based on what is most important to you, and monitor expenses to keep everything on track. We also make sure to price everything out accurately, with all taxes and fees added, so you are aware the final price that you will be paying for each piece of the wedding. This expertise ensures that you get the most value out of your wedding budget.

4. Timeline and Logistics Planning

To ensure smooth sailing on the wedding day, we will create a detailed timeline highlighting all the necessary activities, from the ceremony to the reception. We will send out this timeline to all vendors and handle the communication in the weeks leading up tot he wedding. We will also handle logistics, including coordinating arrivals, setting up décor, and managing the flow of events. This allows you and your families to relax and enjoy the celebration to the fullest.

5. Troubleshooting and Mediation

Life is full of surprises, and sometimes they aren’t good ones! When you have Everlasting Events handling your wedding, you can rest assured that we are skilled at troubleshooting and finding swift solutions to any problems that arise. Whether it's a vendor hiccup or managing family dynamics, we can handle these situations with grace and professionalism.

6. Wedding Day Coordination

The most significant responsibility we have is to oversee the entire event on your special day. Everlasting Events will be the point of contact for all vendors, ensuring that everything runs smoothly according to the planned timeline. We will keep every vendor moving along the timeline, and ensure that you have everything you need throughout your wedding day.

In summary, a wedding planner is your personal guide, advisor, and problem-solver throughout the entire wedding planning process. Our support in managing the vast array of tasks that come up allows you to focus on each other, and actually enjoy your engagement. At Everlasting Events, we take pride in offering exceptional wedding planning services tailored to each couple's unique vision, and we have quite the range of visions and budgets that we have worked with.